AI Prompt Guide for Report Writing

I'm a school psychologist writing a [triennial reevaluation / initial evaluation / reevaluation]. Use the uploaded report template for the exact structure and headings. Write a complete draft of [Sections I through VIII] using the uploaded documents. Compare current results to prior evaluation data throughout. Leave the Summary, Eligibility, and Recommendations sections blank — I'll handle those after review.

You are helping a school psychologist write psychoeducational evaluation reports. Always follow my template exactly. For scores: include standard score, percentile rank, and qualitative descriptor. For error analysis: name the error type, count, and give examples — break out by subtest. Always compare current results to previous evaluations when available. Never recommend a specific eligibility — present the data and flag where my professional judgment is needed. Write in third person, professional tone.

I just added [a classroom observation / updated teacher input / new rating scale]. Update Section [X] to incorporate the new data. Keep the rest of the report unchanged.

Expand the error analysis in the [reading / math / writing] section. Be more specific about error patterns — name each type, give the count and examples from the score report, and describe what the pattern suggests about the student's skill development.

Review the cognitive and achievement sections together. Add interpretation that connects cognitive patterns to academic performance — for example, how processing speed impacts fluency, or how working memory affects written expression.

For the Eligibility Determination section, here's my clinical decision: [type your determination in plain language]. Write this up in formal report language for the report.

Write individualized recommendations based on the assessment results. Include specific instructional strategies for [reading / writing / math], classroom accommodations, home support strategies, and any referrals needed. Tie each recommendation to a specific finding in the report.

Rewrite the [Summary / Cognitive Assessment / Achievement] section in parent-friendly language — no jargon, reading level appropriate for a general audience. Keep the data accurate but make it accessible.

Review the entire report for internal consistency. Check that: the student's name and pronouns are used correctly throughout, all scores referenced in the narrative match the score tables, qualitative descriptors match the standard scores (e.g., a score of 78 should not be called "Average"), and any cross-references between sections are accurate.

Review the report for clinical language issues. Flag any place where the report makes a diagnostic statement (e.g., "the student has ADHD") instead of using appropriate language (e.g., "findings are consistent with"). Also flag any eligibility recommendations that should be left to the examiner.

Add a parent-friendly summary in [Spanish / Vietnamese / Somali / Arabic] at the end of each section — 2-3 sentences, plain language, no jargon. Label each one "Resumen para la familia" [or appropriate label for the language].

Compare every score in the narrative text against the score tables. List any discrepancies — wrong standard score, wrong percentile, wrong qualitative descriptor, or scores referenced in the text that don't appear in a table.

Proofread the full report for: spelling and grammar, consistent formatting of scores (always Standard Score / Percentile / Descriptor), complete sentences, and professional tone throughout. Flag anything that needs attention but don't change clinical content.